Admins and managers can manually add appointments directly to the Appointy calendar.
This is useful when a customer books by phone, in person, or through another offline channel and you need to add the appointment to your schedule manually.
How to add an appointment from the Appointy calendar
Quick navigation
Calendar → Select an available time slot → Enter appointment details → Book
Steps to book an appointment as an admin
- Log in to your Appointy admin account.
- Click Calendar in the left-side toolbar.
- Find the date and time where you want to add the appointment.
Click the available time slot.
.
.
- The New Appointment window will open.
- Enter the required appointment details.
- Click Book to add the appointment to your calendar.
When should I manually add an appointment?
- You can manually create an appointment when:
- A customer books over the phone
- A customer books in person
- Your staff schedules an appointment on behalf of a customer
- You need to add an offline booking to the Appointy calendar
You want to reserve an available slot for a customer
What happens after an admin books an appointment?
Once the appointment is booked, it is added to the Appointy calendar for the selected date and time.
The appointment then becomes part of your regular schedule and can be managed from the calendar like other appointments.
Can a manager book appointments too?
Yes.
Both Admins and Managers can manually add appointments to the business calendar, depending on the permissions available to the manager account.
Can I book an appointment by clicking directly on the calendar?
Yes.
You can click an available time slot in the calendar to open the New Appointment window and create the booking directly from that slot.
Frequently Asked Questions
Can an admin create an appointment for a customer?
Yes. An admin can manually create an appointment directly from the Appointy calendar.
Where do I add an appointment manually?
Go to Calendar, click the required available time slot, enter the appointment details, and click Book.
Can I create an appointment without using the customer booking portal?
Yes. Admins and managers can create bookings directly from the backend calendar.
Will a manually created appointment appear in the calendar?
Yes. Once booked, the appointment appears in the Appointy calendar for the selected date and time.
Can I add an appointment for any available time slot?
Yes, provided the slot is available and the applicable staff, service, and scheduling rules allow the appointment.
.