You can add staff members in Appointy so customers can book appointments with the right service provider.
Because Appointy is used across many industries, the term staff member can represent different types of bookable professionals depending on your business.
What does a staff member mean in Appointy?
In Appointy, a staff member is any individual service provider that customers can book time with.
Depending on your business, you may use a different term for the people you add as staff.
For example:
- A salon or spa may add stylists, beauticians, therapists, or massage therapists.
- A healthcare business may add doctors, dentists, practitioners, therapists, counselors, or nurses.
- A fitness business may add trainers, coaches, or instructors.
- An education or training business may add teachers, tutors, mentors, or trainers.
- A consulting or professional services business may add consultants, advisors, accountants, lawyers, or agents.
- An automotive or repair business may add mechanics, technicians, or service advisors.
- A home services business may add cleaners, electricians, plumbers, technicians, or other service professionals.
- A photography or creative business may add photographers, artists, or other bookable professionals.
In simple terms, if a customer needs to book time with a particular person to receive a service, that person is generally added as a staff member in Appointy.
Each staff member can then have their own services, working hours, availability, calendar, and login access.
How to add a staff member in Appointy
Quick navigation
Settings → Staff → + Add Staff → Enter staff details → Add
Steps to add a staff member
- Log in to your Appointy admin account.
- Click Settings in the toolbar on the left.
- Under Resource Management, click Staff.
- In the Staff window, click + Add Staff in the top-right corner.
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. - Enter the required details in the New Staff window.
- Click Add to create the staff member.
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What should I do after adding a staff member?
After adding a staff member, configure the settings that determine what they can be booked for and when they are available.
Typically, you should:
- Assign the services they provide
- Set their working hours and availability
- Review their booking settings
- Enable staff login if they need access to Appointy
Correctly configuring the relationship between staff, services, and availability helps Appointy show the right appointment slots to customers.
Can one staff member provide multiple services?
Yes.
A staff member can be assigned to multiple services.
For example, a stylist may provide both haircut and hair-coloring services, a doctor may offer different consultation types, or a trainer may provide both personal training and assessment sessions.
Can different staff members have different working hours?
Yes.
Each staff member can have their own schedule and availability.
This is useful when team members work different days, shifts, or hours.
Can staff members have their own Appointy login?
Yes.
Staff members can be given individual login access so they can manage their own calendar, availability, and bookings, depending on the permissions configured for them.
Frequently Asked Questions
How do I add a new staff member in Appointy?
Go to Settings → Staff → + Add Staff, enter the staff member's details, and click Add.
Who should I add as a staff member?
Add any individual service provider that customers need to book time with, such as a doctor, stylist, therapist, trainer, tutor, consultant, technician, or other bookable professional.
Can I add doctors, trainers, therapists, or consultants as staff members?
Yes. Appointy uses the generic term staff member for individual bookable service providers across different industries.
Can one staff member offer multiple services?
Yes. You can assign multiple services to the same staff member.
Can each staff member have different working hours?
Yes. Working hours and availability can be configured individually for each staff member.
Can staff members manage their own calendar?
Yes. If staff login is enabled and the appropriate permissions are provided, staff members can access and manage their own scheduling information.
Why is my new staff member not showing as available for booking?
Check that:
- The staff member is assigned to the relevant service
- Their working hours or availability are configured
- The required time falls within their schedule
- There are no existing appointments or blocked periods affecting that time slot