Staff Login allows individual staff members to sign in to Appointy and manage their own schedule.
This is useful when you want staff to handle their day-to-day appointments independently without giving them access to manage other staff members’ schedules.
Staff Login is available on the Professional plan and above.
What can a staff member do with Staff Login?
Once Staff Login is enabled, the staff member can access and manage their own calendar.
Depending on the available staff permissions and appointment workflow, they can perform tasks such as:
- View their own schedule
- Add appointments to their calendar
- Reschedule their appointments
- Cancel appointments assigned to them
- Add notes to appointments
- View customer information related to their appointments
- Contact customers
- Manage their own day-to-day schedule
Staff Login is intended for managing the staff member’s own appointments and schedule.
If a team member needs to manage appointments belonging to other staff members, a Manager login is more appropriate.
When should I give a staff member login access?
Enable Staff Login when you want a staff member to manage their own bookings directly in Appointy.
For example, a salon with several stylists may want each stylist to log in and:
- See their appointments for the day
- Check customer details
- Add appointment notes
- Reschedule one of their appointments
- Cancel an appointment assigned to them
The Admin can enable login individually, so not every staff member needs to have access.
How to enable Staff Login
Quick navigation
Settings → Staff → Select Staff Member → Details → Login Allowed → Enter Login Details → Add
Steps
- Log in to your Appointy admin account.
- Click Settings in the toolbar on the left.
- Open the Staff tab.
- Select the staff member for whom you want to enable login.
- Under the Details tab, turn on the Login Allowed toggle.
. - In the Enter Login Details window, enter the required login information.
- Enable Ask for a password change at the next sign-in if you want the staff member to create a new password when they first log in.
- Click Add.
.
The staff member can now sign in and access their own calendar.
Should I ask staff to change their password at first login?
You can enable:
Ask for a password change at the next sign-in
When this option is selected, the staff member will be asked to change their password when they log in for the first time.
This is useful when the Admin initially creates the login credentials on the staff member’s behalf.
Staff Login vs Manager Login
These access levels serve different purposes.
| Staff Login | Manager Login |
|---|---|
| Manages their own schedule | Can manage schedules across staff members |
| Can work with appointments assigned to them | Can manage appointments belonging to other staff |
| Suitable for individual service providers | Suitable for supervisors or operational managers |
For example, a stylist who only needs to manage their own bookings should have Staff Login.
A salon manager who needs to manage bookings across several stylists should use Manager Login.
What if a staff member does not have login access?
Staff Login does not need to be enabled for every staff member.
For certain appointment actions, a staff member without Appointy login access can use options provided in the booking notification email they receive.
For example, a staff member can cancel an appointment from the booking notification email without signing in to Appointy.
Frequently Asked Questions
How do I enable Staff Login in Appointy?
Go to Settings → Staff, select the staff member, open Details, turn on Login Allowed, enter their login details, and click Add.
Is Staff Login available on every Appointy plan?
No. Staff Login is available on the Professional plan and above.
Can every staff member have their own login?
Yes. Login access can be enabled individually for staff members who need it.
Can a staff member manage another staff member’s appointments?
No. Staff Login is intended for the staff member’s own schedule and appointments.
If someone needs to manage appointments across multiple staff members, use Manager Login.
Can a staff member cancel their own appointment?
Yes. A staff member with login access can cancel appointments assigned to them.
Can staff manage appointments without login access?
Some actions can be performed through the appointment notification email. For example, staff without login access can cancel an appointment using the cancellation option in the booking notification email.
Can I require a password change on first login?
Yes. Enable Ask for a password change at the next sign-in when creating the login.