The Appointy Calendar gives you multiple ways to review and manage your schedule depending on what you need to see.
You can switch between five calendar views:
- Day
- Week
- Month
- Staff
- Quick Availability
Each view is designed for a different scheduling need, from reviewing a single day in detail to quickly checking available time slots for a particular service and staff member.
Quick navigation
Calendar → Select Calendar View
How to open the Calendar
- Log in to your Appointy admin account.
- Click Calendar from the left-side navigation.
- Select the calendar view you want to use.
Day View
The Day View shows appointments for one selected day in detail.
Use the date selector at the top of the Calendar to move between dates.
Day View is useful when you need to closely manage the day’s schedule.
You can:
- View all appointments for the selected day
- Filter appointments by staff
- Filter appointments by service
- Open an appointment to view its details
- Cancel an appointment
- Reschedule an appointment
- Drag and drop an appointment to another time slot
- Add appointment notes
- Update payment information
- Edit customer details
- Email the customer
- Add a new appointment by clicking an available time slot
- Update appointment status
- Request a customer review
Example
If you are managing today’s front-desk operations, Day View gives you a detailed picture of the schedule and lets you take common appointment actions without leaving the Calendar.
Week View
The Week View shows appointments across an entire week.
You can move between weeks using the date controls at the top.
Week View is useful when you want a broader view of appointment activity while still seeing individual bookings.
You can:
- View appointments across the week
- See appointments in a color-coded layout
- View appointment volume for each day
- Filter appointments by staff
- Filter appointments by service
- Review appointment details
- Block an entire day when required
Many of the same appointment actions available in Day View can also be accessed from Week View by opening the appointment.
Month View
The Month View gives you a high-level overview of appointments across a month.
Use it when you want to understand how busy different dates are without reviewing every appointment in detail.
You can:
- View appointment activity across the month
- Select a particular date to review its appointments
- View appointments by staff
- View appointments by service
- View appointments by resource
Month View is especially useful for identifying busy and quieter days before opening a specific date for more detail.
Staff View
The Staff View shows appointments organized by staff member for a selected day.
You can change the date from the controls at the top.
This view is useful when you want to compare staff schedules and workload.
You can:
- Review appointments for multiple staff members
- Open appointments and view their details
- Compare how busy different staff members are
- Quickly understand staff workload for the selected day
Staff members are arranged according to the number of appointments scheduled for the day, with the staff member having the highest number of appointments shown first.
Quick Availability View
The Quick Availability view helps you quickly find bookable time slots for a particular service and staff member.
Select:
- A service
- A staff member
- A date
Appointy will show the available time slots.
You can then click an available slot to create an appointment.
When should you use Quick Availability?
Use this view when a customer asks something like:
“What is the next available time with Alex for a 60-minute massage?”
Instead of reviewing the full Calendar manually, Quick Availability helps you find suitable time slots faster.
Which Calendar View should I use?
| If you want to... | Use |
|---|---|
| Manage one day in detail | Day View |
| Review the full week | Week View |
| See monthly appointment activity | Month View |
| Compare staff schedules | Staff View |
| Find available booking slots quickly | Quick Availability |
Calendar views and filters
Calendar views control how your schedule is displayed.
Filters control which appointments are shown within that view.
For example, you can open Week View and then filter it to show only:
- One staff member
- Multiple staff members
- One service
- Selected services
This lets you combine the preferred layout with the specific appointments you want to review.
Set your preferred Calendar View as default
If you regularly use the same Calendar View, you can pin it as your default.
Once pinned, that view will open automatically whenever you access the Calendar.
For example, if you mainly manage appointments through Staff View, you can pin Staff View so you do not need to select it each time.
Frequently Asked Questions
How many Calendar Views are available in Appointy?
Appointy provides five views:
- Day
- Week
- Month
- Staff
- Quick Availability
Which view should I use to manage today’s appointments?
Use Day View for the most detailed daily schedule.
Which view is best for comparing staff schedules?
Use Staff View.
Which view should I use to find the next available booking time?
Use Quick Availability.
Can I filter appointments in the Calendar Views?
Yes. You can use Calendar filters to narrow appointments by staff or service.
Can I reschedule appointments from the Calendar?
Yes. In supported Calendar views, you can open the appointment and reschedule it. Day View also supports drag-and-drop rescheduling.
Can I set one Calendar View as my default?
Yes. Open your preferred view and use the pin option to make it the default Calendar View.